Hi Amy,
   I am an attorney building a law practice with my partner. Before using Quickbooks, we both were writing personal checks to support the practice from separate personal checking accounts. We'd like to be able to capture our previous respective contributions and we'd like to be able to distinguish between prior equity paid-in and expenses already paid. Does Quickbooks Pro allow me to capture and distinguish "historical" payments made to support the business? How do we accomplish this?
Thanks!

• avetter (Aug 22, 2007 4:19 pm)

You can enter in the deposits you made and code it to the Equity accounts for each Partner. You should create a separate Equity account for each Partner to make sure the percentages are consistent with your Operating Agreement. You can enter in as much historical data as you need to.

Hi Amy,
I have duplicated and triplicated a company in my in my main company menu. I have tried many ways to delete them, going thru my C drive/Intuit/quickbooks etc, and every time I restart the company is still listed. HOW, can I remove them permanently. I have even gone as far as deleting Quickbooks completely and reinstalling, and as soon as I restart, wallah, they are still there.

• avetter (Aug 23, 2007 6:17 am)

File, Open Previous Company, Set Number of Previous Companies to Display to 1. Then when you close the company only one file will be on the list. The next time you open the file you can reset the Set Number of Previous Companies to any value you want and the other files will not reappear.

Hello,
  I operate an industrial equipment service business and would like to know how to keep track of my customers equipment information.(Make, Model,& Serial number) I have many customers with many different pieces of equipment. Is there a way to store this information with the customers info so I wouldn't have to re-enter it each time I service it? It would be desirable to have this info separte from each customer but allow me to pick from a customer specific equipment list each time I invoice a customer.
   I have spent countless hours trying to figure out a way to accomplish this to no avail. Could you please let me know if this is even possible with my software? If it is not, Do you offer a software package to accomplish this?

Thanks in advance,
CJ

• avetter (Aug 23, 2007 5:04 pm)

You can try creating custom fields for this. On the Additional Info Tab of the Customer Record, choose Define Fields. You can add 7 additional fields to the Customer information and they will be available for Reports and Invoices. Create ones that will help you track this.

I have 3 LLC's with 3 different EIN #'s and 3 different bank accounts. Can I set up all 3 in my new quickbooks Pro 2007?

• avetter (Aug 23, 2007 5:05 pm)

Yes - under the File Menu, choose New Company. You can create as many companies as you need to.

I am trying to input 5 years of past accounts payable transactions. I have all of the invoicing and receive payments transactions in the data base, but I don't have the bills to pay, or the checks used to pay those bills entered in the program. Someone who does the books for a doctor's office told me that all I have to do is go the register, and enter in all of the checks that I wrote to pay the bills. Is this correct??
Ps. I have all of the paychecks entered, as they were inputed using Aatrix Top Pay.
Please help.

• avetter (Aug 23, 2007 5:07 pm)

You do not have to enter bills that have been closed. Only enter the bills that are open to be paid. The rest you can enter as checks coded to the accounts that the original bills were coded to.

If you don't mind my chiming in. You might look at Sourcelink by Personable. Their software will attach files and scanned documents to both list items and transactions in QuickBooks.

Hello Amy,
I have two questions:

I'm working on QB pro 2007."inventory assembly item" and "bill of material" is available on this version?How can I set it up?

When i run Custom report-filters by multiple classes,I choose several classes manually.Why The report doesn't show"sales".It just shows expenses.Only for a single class,the report is complete.

• avetter (Aug 23, 2007 6:00 pm)

Inventory Assemblies are not in Pro - You have to have Premier for it. Sounds like you need the Manufacturing and Wholesale Edition.

Make sure your sales are recorded to a class - an invoice or a Sales Receipt has to have a class assigned to it for it to show up on the Sales line. Another thing, when you go to the filter tab, make sure all the accounts are selected. Maybe that will help.

Hi There,

I have a problem writing off bad debt. besides wiping the invoice out how can you do this so that the accountant can see what you have done? Thanks

• avetter (Aug 24, 2007 3:46 pm)

2 ways-

1 - Create a Bad Debt Item on the Item List and link it to Bad Debt Expense. Then create a Credit Memo, use that Item, apply the Credit Memo to the Invoice you want to write off.

2 - Go to Receive Payments, Choose Discounts and Credits. In the Discount Account, choose Bad Debt expense, enter in the amount you are writing off. Then Save it.

I am new to using QB and entered a fee for a bill seperately and now it is showing up as a credit on that vendor account. Can I enter a bill and somehow apply the check to it? So that it is not showing as a credit on my unpaid bills report?

Thanks for the help!

• avetter (Aug 24, 2007 3:51 pm)

Yes, you can create a Bill. Then on your Pay Bills screen, highlight that bill, then choose Set Credits, and apply it to that Bill.

Hi..My company uses GB Pro for Mac 2007, how do I print a report that shows the debits, credits and balances of each account without detail. Currently we are printing the detail GL (which is 300 pages long) and putting the totals in a spreadsheet. This is not only time consuming but prone to mistakes as well.

• avetter (Aug 24, 2007 3:54 pm)

Under Reports - Accountant - you should find the Trial Balance report you are looking for.

We have a server in which we maintain the company files (in a shared folder W:/, not C:/. I am able to access the company files from the individual computers that I have given permission to. However, I am not able to access the files if QuickBooks is set to host multi-user access on the server. As long as I have multi-user turned "off" on the server, then I can access the company files individually just not at the same time.

• avetter (Aug 24, 2007 4:07 pm)

If you are using QB 2007, go onto the Server and get onto the Data Server Manager. You have to run a search on the Data Server Manager so that it looks for all the QB files that are on the network. Once it captures it, you will be able to use it in Multi-User mode.

The company name changed. I changed the name under company information but I need to change the name of the QB file. (The path/file name) When I rename the file & then try to open the company, it doesn't recognize it because the file name in the path contains the old company name. How do I change the path/file name?

• avetter (Aug 24, 2007 4:16 pm)

The company name will change once you open the file using the correct name and path. You have to choose Open an existing company - choose the file with the new name. Once you do that, it will be there for you to choose next time.

We have multiple tax's in our area (excise tax and state sales tax) how do I get both to work on an invoice?

• avetter (Aug 24, 2007 4:18 pm)

In your Item List - Create a Sales Tax Item for the Excise Tax.

Then create a Sales Tax Group, and choose the Sales Tax Item and Excise tax that go together.

Then on the Customer Invoice, you can choose the Sales Tax Group, and it will show one rate on the invoice, but will calculate separately so you can remit it.